Terms & Conditions - Meeting Venues

Facilities and Services
In consideration of payment by the client in regards to the total charges stated on the electronic booking form, Meeting Venues permits the client to use the room and where applicable the services during the period(s) on the date(s) specified.

Payments and Termination
All charges to be paid under this agreement are exclusive of VAT which will, where relevant, be charged to the client at the agreed rate.  All charges are payable before the booking takes place unless with our prior written agreement.

Any additional charges for use of services within a centre (such as secretarial services, binding or photocopying etc) plus VAT will be deducted from your credit card, paid by cheque or cash upon departure. In the case of Internal Clients – Licensed Office Users, invoiced monthly and pay by direct debit.

Meeting Venues shall be entitled to terminate this agreement on notice to the client in the event that:
All monies due and payable under this agreement have not been paid by the due date;
The client fails to return the completed electronic booking confirmation;
The client fails to adhere to the Meeting Venues terms and conditions;
Any termination of this agreement shall be without prejudice to any rights or remedies that may have accrued to either party.

If the client cancels the booking of the rooms it shall remain liable for the payment to the owner of a cancellation charge as follows:

Cancellation charges apply to total booking value, to include room hire, pre-booked catering and equipment costs.  Our policy of taking payment before the booking (ex Direct Debit clients) will continue.

The client hereby acknowledges that such cancellation charges are a fair estimate of the loss incurred by Meeting Venues.

Rights and Responsibilities
The client shall not:
Use the room other that in connection with the client’s business and in any event shall not permit the room to be used for any illegal activity;
Install in the room any furniture, equipment or signage whatsoever or alter the room, it’s partitioning or fittings without prior written agreement and appropriate additional charges;
Damage any of the decorations, fixtures and fittings or other equipment in the room.  In the event that the client or the client’s guests damage any part of the room, the client shall be held liable for all costs incurred to Meeting Venues.
Use the room in any way which results in annoyance or disturbance to Meeting Venues or other clients and occupiers of the building; or
Use any services or equipment in the room other than those offered and supplied by Meeting Venues.

The client shall:
bserve and adhere to all the rules and regulations made by Meeting Venues in respect of the room and the building;
Vacate the ROOM on the expiry time(s) specified in the agreement; otherwise the client will be subjected to additional charges;
Meeting Venues does not accept any responsibility for any item of furniture, personal effects or other belongings left in the room and has the right to dispose of such property, the costs of such disposal being the responsibility of the client.

Meeting Venues shall:
Be entitled to require the client to use any similar sized room in the building that Meeting Venues may allocate from time to time and such substituted room shall become the room for the purposes of this agreement;

Take are reasonably practical steps to provide the room and (where applicable) the services in good working order and properly cleaned and equipped;

Not be liable for any claim, loss or damage sustained by the client as a result of:

Meeting Venues failing to provide the room and/or the services (or any of them) by reason of force majeure, mechanical breakdown or any other reason beyond Meeting Venues's control or due to the delay or failure of any staff, manager or caretaker to perform their duties.  In no circumstances shall Meeting Venues be liable for any loss of profits, loss of business or consequential losses suffered by the client; or

Any failure of data security or computer systems.

Data
The OWNER may use any personal data which the client provides to the owner and the client hereby consents to its use by the owner: (a) for market research and tracking sales data in order to improve the owner’s future services to the client; (b) to send the client other information about the owner’s products and services and about events and promotions organised by or on behalf of the owner; and (c) to give the information to others who have been carefully selected by the owner in order to enable them to send the client information as set out above which may be of interest to the client.  If the client does not consent to such use, such consent may be withdrawn by written notice to the owner.

General
This agreement is personal to the client and is not assignable.
This agreement creates no rights in any third party to enforce its terms pursuant to section 1 of the Contracts (Rights of Third Parties) Act 1999.
This agreement is a contractual agreement for the provision of services by the owner to the client and the client acknowledges that no tenancy or lease rights are created in favour of the client.